FAQ - Adoption Process Explained
BMAR's goal is to place homeless dogs into loving homes and families. We take special care to match the right home with the right pet, ensuring a lifetime of love for both pet and the adopter. To ensure the best matches are made, we have a process that has been proven effective in determining the best homes for our animals. Our adoption process may seem time consuming or complicated, but please understand that we have the dogs' best interests at heart. We strive to find the best homes possible for our dogs, as well as find the right dog for you and your lifestyle.
Please understand that our organization is completely run by unpaid volunteers, who dedicate their free time to help the dogs. If your references are unavailable, it will delay the process, since those must be checked before moving forward. The entire adoption process takes time; we are unwilling to sacrifice being thorough when the dog’s future is at stake. We thank you for your time and patience throughout our adoption process.
Step 1 – Fill out a Pre-Adoption Application
The first step is to have you fill out a pre-adoption application. This application will tell us about you and your lifestyle, training beliefs and background with animals.
Step 2 – Application Preliminary Review
Our application review volunteers will initially screen your application to determine if all necessary information was provided. If not you will be contacted to either fill out another application or provide additional information.
Step 3 – Landlord Approval Verified
If it is determined that you rent your home, your landlord will be contacted to make sure you have approval to have a dog in your home. We also ask about any breed or size limitations.
If your landlord does not allow for a dog in your home, your application will be denied at this point in the process.
Step 4 – Veterinary References Contacted
Our volunteers will contact the veterinary reference(s) you provided to determine if all your current pets are spayed/neutered and up to date on vaccinations. If you don’t have any current pets, we will ask about the veterinary care that your previous pets received. If you have never owned a pet, this step is skipped.
If your veterinary reference(s) cannot verify the spay/neuter and vaccination status of current or previous pets, processing of your application will be stopped until you can provide this information.
Step 5 – Personal References Contacted
Our volunteers will contact your three personal references and ask them questions in regards to whether they consider you to be a responsible petowner.
This is the portion of the process that can take the most amount of time. It is helpful if you contact your references and ask them to return our calls in a timely manner.
If our reference checking volunteers have any major concerns about adopting a dog to you, based on communication with your references, your application may be denied at this point in the process.
Step 6 – Home Visit and Applicant Interview
Our organization requires home visits to determine that the dog will be living in a safe environment. This is an informal chance for us to get to
know you, your lifestyle, home environment and determine which dog(s) in our program might be the best fit. The home visit volunteer will do a short walk-through of your home and yard to ensure its safety and to advise on any areas of concern. All household members must be present for the home visit.
If our home visit volunteers have any major concerns about your home environment, or if you refuse a home visit, your application will be denied at this point in the process.
Distance is a factor in whether or not the required home visit can be completed. We are a 100% volunteer run organization. Although we do have volunteer contacts in many areas, some areas may be difficult for us to locate a volunteer to conduct the home visit. We will let you know ASAP if your application needs to be denied due to our inability to find a volunteer to conduct the home visit.
Step 7 – Meeting between Approved Applicant & Available Dogs
Our organization does not have a shelter where the dogs can be visited. Our dogs are in foster homes. We do NOT arrange meetings between interested individuals and our fosters until an applicant has been approved via this adoption process.
Once you have been approved, a volunteer (usually the foster) will contact you about scheduling a time for you to meet the dog(s) you are interested in. This meeting may occur at the foster’s residence or your home.
Just because you are determined to be an approved adopter, you are NOT guaranteed a particular dog. For some dogs we receive many applications so we may allow multiple applicants to have a meeting with the dog before we choose the home that we feel will be the best fit for the dog. Also, if the volunteer involved in the meeting with you and the dog, does not feel you are a good fit for the dog, you may be denied adoption of that particular dog but you may be allowed to adopt another dog.
Step 8 – Adoption
If you have decided upon a dog that you would like to adopt you are required to sign an adoption contract and to provide payment of the adoption donation fee and spay/neuter deposit if necessary. At that time you become the owner of the dog. If needed, our organization can provide a kennel/crate, food/water bowls, leash and collar for you to use for two weeks. We may also provide a small supply of dog food that will allow you to transition the dogs diet to another food.
THE DOG MAY BE RETURNED AT ANY TIME if it is not a good fit for your family. Your adoption fee will be extended to another dog. If at anytime you are having issues with your dog, please call BMAR @ 409-457-6495 asap.
Step 9 – Notification of Spay/Neuter & Return of Deposit
***Due to policy change we no longer adopt out adult dogs that are unaltered. All adult dogs will be spayed/neutered before adoption.
If, at the time of adoption, your dog was not already spayed/neutered, you would have been required to agree to spay/neuter your dog and provide us a $100 deposit fee. Our adoption contract requires all dogs to be spayed/neutered within 1 month of adoption or when age appropriate. You are asked to notify us when you have scheduled this surgery and at what vet clinic it is being done. Our volunteers will verify that the dog has been spayed/neutered. Once this has been verified, your deposit check will be returned to you. If you fail to spay/neuter, as outlined in the adoption contract you signed, our organization will take appropriate measures to take back the dog. At this current time, we have a mobile spay/neuter unit that visits us once a month and will spay or neuter your dog/cat for under $100...size dictates the cost.
Step 10 – Optional Post Adoption Follow-up Visit
Our adoption contract contains a clause that allows one of our volunteers or a representative the ability to perform a follow-up visit. We may require such a visit if we feel that the terms of the adoption contract are not being met. BMAR is committed to the life, health and well being of every dog we place for the remainder of that dog’s life. Should the adoption not work out or you need to rehome the dog, we require, by contract, that the dog be returned to us. Please notify us asap by calling409-457-6495.